The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government - in particular the Federal Ministry for Economic Cooperation and Development (BMZ) - and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.
It is expected to provide airline ticketing services such us domestic and international flight ticket booking, hotel booking, visa (except visa for Ethiopia), train tickets, ground transport such as bus, and car rental for its operations in Africa and the world on time and at a high level of flexibility, quality, efficiency, and reliability. By partnering with a global travel agent, GIZ seeks to ensure efficient and safe travel arrangements, thereby supporting its mission in Ethiopia and Djibouti.
GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.
GIZ calculates the total amount to be an estimated amount of 14,006,053 EUR for 36 months. The maximum amount is 14,006,053 EUR for 36 months.
Consideration of environmental and social compatibility
Gender equality
According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
All communication takes place in English via communication tool in the project area of the procurement portal.
GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
In accordance with §§ 123,124 GWB, § 22 LkSG
EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category.
1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin.2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions
3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate.
If it is not possible to make a clear selection of up to 5 candidates for the tendering phase on the basis of the criteria listed in the procurement documents (e.g. if a number of candidates achieve the same overall eligibility score), we reserve the right to increase the maximum number of 5.
More than the required number of references may be provided but the number of 10 references should not be exceeded. If you are participating in the procedure as part of a candidate/bidding consortium, please note that the total number of references for all members of the consortium combined should not exceed 10.Only references that have the required minimum commission value of EUR 2.000.000,00 will be assessed.Only references that have started and/or finished in the last 36 months (deadline: end of deadline for the submission of requests to participate) will be assessed. If a reference project satisfies both the minimum criteria and the weighted criteria, it will be counted for both assessments.Only reference projects will be assessed if the reference project description clearly explains why the reference meets the required technical eligibility criterion and makes it possible to clearly assign the reference to a required eligibility criterion (see self-declaration of eligibility).The maximum number of points that can be achieved per weighted criterion is 10 points.
Weighted criteria for the selection of candidates:
1. Organization and booking of business trips (flights, rail, hotels, rental cars) 25%2. Use and support of online booking tools 10%3. Operation of a travel office / travel management helpdesk with emergency services 25%4. Travel management services for public authorities 5%5. Experience using SAP Concur 5%6. Regional Experience in Eastern Africa 20%7. Experience of development projects (at least 50% ODA-financed) 10%
EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 2.000.000,00 EUR.2. At least 5 reference projects in the technical field Experience in managing and handling flight bookings for at least 6.000 flights per year, providing 24/7/365 hotline service and at least 3 reference projects in the region Africa in the last 36 months (deadline: Deadline for the submission of requests to participate).
EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year) at least: 10.000.000,00 EUR.
EN-C2: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 15 persons.
Assessment of technical eligibility / weighted criteria for the selection of candidates - If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate.
The execution conditions result from the information given in the contract notice and the tender documents.