GIZ invites the auditing and processing of expense report audits for GIZ in Germany to tender. In 2024, the GIZ-internal structure in Germany generated nearly 34.000 expense reports. These expense reports consist of 84 % business travel expenses and around 16 % separation allowance, external travellers and "bahncard"-armotization transactions. Most expense reports will be available digitally through SAP Concur Expense. GIZ is looking for a service provider who can provide GIZ with services of the highest quality in a time and cost-efficient manner as part of a dedicated staffing model. The expected term of the contract will be 4 years with the possibility of two two-year contract extensions (4+2+2). The services shall go-live in Germany after a successful implementation on July 1, 2026.
GIZ invites the auditing and processing of expense report audits for GIZ in Germany to tender. In 2024, the GIZ-internal structure in Germany generated nearly 34.000 expense reports. These expense reports consist of 84 % business travel expenses and around 16 % separation allowance, external travellers and "Bahncard"-armotization transactions. Most expense reports will be available digitally through SAP Concur Expense.GIZ is looking for a service provider who can provide GIZ with services of the highest quality in a time and cost-efficient manner as part of a dedicated staffing model. The expected term of the contract will be 4 years with the possibility of two two-year contract extensions (4+2+2). The services shall go-live in Germany after a successful implementation on July 1, 2026.
The Service Provider shall audit and process travel expense reports for domestic and international business trips and other expenses (communication, entertainment, office supplies, etc.). The Service Provider should also settle reports concerning a separation allowance in SAP (Trennungsgeld) and expense claims for external travellers as well as the Reimbursement of private Bahncards / Bahncard Business amortisation calculation. The Service Provider shall also offer a 1st-Level support.
The agreement comes into force upon notification of its award. The anticipated implementation must begin in good time so that the services tendered can commence on 1 July 2026 and ends on 30th of June 2030 with the option of extending the agreement 2 times, by 2 years in each case
Consideration of the price through the valuation method "Bestangebots-Quotienten-Methode"
Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen.
The agreement comes into force upon notification of its award. The anticipated implementation must begin in good time so that the services tendered can commence on 1 July 2026 and ends on 30th of June 2030 with the option of extending the agreement 2 times, by 2 years in each case.
See ToR
According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
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